How to Use Cashcast with HoneyBook: 5 Ways They Work Together
Keep HoneyBook for client management and add Cashcast for cash flow forecasting. Here's exactly how the two tools complement each other.
Two Tools, Two Jobs
HoneyBook and Cashcast aren't competitors—they're teammates. Each handles a different part of your freelance business:
HoneyBook
"Help me manage clients and close deals"
- • Client CRM and pipelines
- • Proposals and contracts
- • Invoicing and payments
- • Scheduling and automation
Cashcast
"Help me see my financial future"
- • Cash flow forecasting
- • Bill tracking
- • Low balance alerts
- • "Can I Afford It?" tool
Together, they give you complete visibility: HoneyBook shows you what you're owed, Cashcast shows you when you'll actually have the money.
5 Ways to Use Cashcast Alongside HoneyBook
Turn Invoices Into Cash Flow Projections
When you create an invoice in HoneyBook, add it as expected income in Cashcast. But here's the key: use a realistic payment date, not the due date.
Example:
You invoice a client $2,500 with Net 30 terms. History tells you this client usually pays around day 45. In Cashcast, set the expected date to 45 days out—not 30. Now your forecast reflects reality.
Track Bills HoneyBook Doesn't Know About
HoneyBook only sees money coming in. It doesn't track the money going out. Use Cashcast to track all your recurring expenses:
- Rent / mortgage
- Software subscriptions
- Insurance premiums
- Equipment loans
- Utilities
- Cloud storage
Get Warned Before Cash Crunches
HoneyBook can't tell you when your bank account will dip dangerously low. Cashcast can. Set up low balance alerts to get notified via email, SMS, or push notification when your projected balance falls below a threshold.
"Your balance is projected to drop below $500 on March 15th."
Plan Equipment Purchases Around Payment Dates
Need a new lens? Camera body? Lighting kit? Use Cashcast's "Can I Afford It?" tool to check if the purchase is safe—and when the best time to buy would be.
Example:
You want to buy a $1,200 lens. Cashcast shows you'd overdraft if you buy today, but after your wedding client pays on the 20th, you'll have $3,400 buffer. Buy it then.
Survive the Off-Season
For photographers, wedding season ends and winter hits. Use Cashcast to forecast months aheadand see exactly when money will run tight. Then you can:
- Save more during peak season when you see the January dip coming
- Schedule mini-sessions or headshot days to fill income gaps
- Adjust payment terms to pull income forward (50% deposits instead of 30%)
How to Import Your HoneyBook Data
While there's no direct integration (HoneyBook doesn't offer a public API), you can easily import your invoice data via CSV:
Export from HoneyBook
Go to Reports → Invoices → Export as CSV. This gives you a spreadsheet with all your invoice data.
Import into Cashcast
Go to Dashboard → Import → Upload your CSV. Map the amount and date columns, and we'll create income entries.
Adjust Payment Dates
Review the imported entries and set realistic expected payment dates based on each client's history.
See Your Forecast
View your calendar to see projected balance for any day. Add your bills to complete the picture.
What Does This Stack Cost?
After HoneyBook's 2025 price increase, here's what the combined stack looks like:
| Tool | Monthly | Yearly |
|---|---|---|
| HoneyBook Starter | $36/mo | $390/yr |
| Cashcast Pro | $7.99/mo | $79/yr |
| Total | $43.99/mo | $469/yr |
Or get Cashcast Lifetime ($99 one-time) and pay $390/yr total going forward.
Frequently Asked Questions
Can I use Cashcast and HoneyBook together?
Yes! They serve different purposes and work great together. HoneyBook handles client relationships; Cashcast handles financial forecasting. Many photographers use both.
Does Cashcast integrate directly with HoneyBook?
There's no direct API integration since HoneyBook doesn't offer a public API. However, CSV export/import works well for syncing invoice data.
Do I need both tools?
If you're happy with HoneyBook for client management but struggle with cash flow visibility, adding Cashcast fills that gap. If you only need simple invoicing, Cashcast's built-in invoicing might be enough and you could skip HoneyBook entirely.
Add Cash Flow Visibility to Your HoneyBook Workflow
Keep using HoneyBook for what it does best. Add Cashcast to see when you'll actually have the money—and whether you can afford that new lens next month. Start free, no credit card required.